Affiliate Summit Exhibitor and Sponsor Terms and Conditions

Exhibitor and Sponsor Terms and Conditions

CANCELLATION POLICY:

There are no refunds for cancellations by exhibitors/sponsors. If an exhibitor/sponsor cancels at any time, for any reason, the exhibitor/sponsor will be responsible for the entire Exhibitor/Sponsorship fee. AFFILIATE SUMMIT INC. reserves the right to relocate or reschedule programs. If rescheduled conference does not mesh with the exhibitor's/sponsor's needs or schedule, the exhibitor/sponsor may elect to seek a credit to be used on any AFFILIATE SUMMIT INC conference, valid for one year from the date of the originally scheduled conference dates.

The Exhibitor/Sponsor understands that neither Affiliate Summit, Inc. nor the Facility maintain insurance covering the Exhibitor's/Sponsor's liability or property. The Exhibitor/Sponsor is hereby advised that they must carry worker's compensation, commercial general liability including products and completed operations, independent contractors, personal injury and blanket contractual liability insurance at limits of at least $1,000,000 per, $1,000,000 aggregate. These coverage's must be evidenced by a Certificate of Insurance with a 30-day notice of cancellation provision to the holder and Affiliate Summit, Inc. as additional insured of at least 30 days before the proposed exhibit date. The Certificate of Insurance must be sent to Affiliate Summit Inc via email to realdeal@affiliatesummit.com or via fax to (908) 364-4627.

It is strongly recommended that the Exhibitors also carry insurance to cover the loss of or damage to their exhibits of other personal property while such property is located at or is in transit to or from the exhibit site. Affiliate Summit, Inc. nor the Facility assumes no liability for any loss, damage or injury to any property of the Exhibitor or to any of its officers, agents, employees or contractors, whether attributable to accident, fire, water, theft or any other cause whatsoever. In no event shall Affiliate Summit or the Facility be liable to Exhibitor/Sponsor or anyone claiming through Exhibitor/Sponsor for incidental, consequential, special or indirect damages including lost profits, even if Affiliate Summit has been apprised of the possibility of such loss.

Exhibitor/Sponsor assumes responsibility and agrees to indemnify and defend Affiliate Summit, Inc. and the Facility and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises.

Exhibitor/Sponsor is liable for any damage caused to Facility floors, walls, or columns, or to standard booth equipment, or to other exhibitors' property. The Exhibitor/Sponsor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damages to displays, equipment and other property brought upon the Facility premises, and shall indemnify, defend, and hold harmless the Facility, its owners, affiliated companies, agents, servants and employees.

Exhibitors shall idemnify and hold harmless Affiliate Summit, Inc., the Intercontinental Hotel and its servicing agent from all liability (damage or accident) which might ensue from any cause resulting or connected with transportation, placing, removal or display of exhibits.

This Agreement shall be governed and construed in accordance with the laws of the State of New Jersey. The parties intend to and hereby irrevocably confer exclusive jurisdiction to enforce this Agreement upon the State of New Jersey and submit to personal jurisdiction therein. The parties further agree that, to the extent permitted by law, valid service of process in any such action or proceeding may be achieved as follows: a) delivered by hand; b) sent by fax/telecopier (with receipt confirmed), provided that a copy is mailed the same day by registered or certified mail, return receipt requested; or c) when received by the addressee if sent by Express Mail, Federal Express or other express delivery service.

Payment Terms

Payments for all Exhibitor/Sponsorships are due within 10 business days.

Exhibit Hall and Affiliate Meet Market Display Regulations

Exhibit Hall Booth Equipment
Each booth space (either 10'x10' or 10'x20) will be set with:

8' high burgundy-colored back drape
3' high burgundy-colored side drape
7" x 44" exhibitor ID sign

Exhibit Hall Regulations

Installation Deadline: Your exhibition space must be occupied by Sunday, February 25, 2008 by 6:00pm. If you do not advise Show Management of any delays, the exhibition space will be regarded as abandoned and may be by Affiliate Summit's sole discretion.

Display Area Height: All booth displays and associated marketing collateral must not exceed a height of 8'. Any collateral that is over 4' in height must not be displayed anywhere in the front 6' of your exhibition space so as not to detract from and/or impede the view of your adjacent exhibitors or passersby.

Exhibition Area Code and Sound Levels: Materials must not be hung from any walls, drapery, scaffolding or aerial fixtures whatsoever and must not block aisles, fire exits or extinguishers. All exhibition materials and electrical wiring must comply with fire code. Exposed areas of booth displays must be finished and present an attractive appearance when viewed from aisles or adjoining booths. Any portion of the booth display that shares a common border with another exhibitor must not contain marketing collateral of any kind that would detract from the adjoining exhibitor. Exhibition space sound level must not exceed customary decibels so as not to disturb other exhibitors.

Aisle Traffic Flow: The distribution of marketing collateral is restricted to your exhibition space. Obstruction of aisles so as to prevent and or impede traffic flow is prohibited. Any activity that results in a traffic flow impediment or creates a hazardous condition will not be tolerated. Failure to comply may result in removal from the premises.

Affiliate Meet Market Table Equipment
Each table space will be set with:

One (1) 6' burgundy-colored draped table
Two (2) standard side chairs
7" x 44" exhibitor ID sign.

Affiliate Meet Market Regulations

Installation Deadline: Your exhibition space must be occupied by Sunday, February 24, 2008 by 11:00am. If you do not advise Show Management of any delays, the exhibition space will be regarded as abandoned and may be by Affiliate Summit's sole discretion.

Display Area Height: All table top displays and associated marketing collateral must not exceed a height of 3' so as not to detract from and/or impede the view of your adjacent exhibitors or passersby.