Exhibit Hall Hours:
Monday, August 12, 2019: 10:00AM - 5:00PM
Tuesday, August 13, 2019: 10:00AM - 4:00PM
Exhibit Hall Regulations:
Each booth space (either 10′x10′, 10′x20′ or larger) will be set with:
- 8′ high blue or black-colored back drape
- 3′ high blue or black-colored side drape
- 11″ x 17″ one-line exhibitor ID sign
For more information on what is included please refer to your Package Selection.
Your exhibition space must be occupied by the end of the designated Exhibitor Setup time as indicated in your Affiliate Summit Exhibitor Services Manual. If you do not advise Affiliate Summit management of any delays, the exhibition space will be regarded as abandoned and may be reassigned, in Affiliate Summit’s sole discretion.
Each Enclosed Meeting Space will be set with:
- One table
- Four chairs
- 11″ x 17″ one-line exhibitor ID sign
Display Area Height:
All signage, display materials, and furnishings must be contained within your meeting room. Signage that is attachable, with Velcro or similar product, directly to the exterior walls of the room is permitted. Display Area Height: All booth displays and associated marketing collateral must not exceed a height of 8′. Balloons are prohibited.
Exhibitor Marketing Materials:
Unless prior arrangements are agreed in writing, any marketing materials (including, without limitation, bag inserts, signage, or other promotional items) left at an Affiliate Summit Event by Exhibitor/Sponsor following the end of such Event shall become the property of Affiliate Summit Corporation, with or without notification to Exhibitor/Sponsor; for clarity, Affiliate Summit Corporation will have sole discretion regarding use or disposition of any marketing materials left by Exhibitor/Sponsor following the end of an Affiliate Summit Event
Exhibition Area Code and Sound Levels:
Materials must not be hung from any walls, drapery, scaffolding, or aerial fixtures whatsoever and must not block aisles, fire exits, or extinguishers. All exhibition materials and electrical wiring must comply with fire code. Exposed areas of booth displays must be finished and present an attractive appearance when viewed from aisles or adjoining booths. Any portion of the booth display that shares a common border with another exhibitor must not contain marketing collateral of any kind that would detract from the adjoining exhibitor.Exhibition space sound level must not exceed customary decibels so as not to disturb other exhibitors.
Placement of signage or Distribution of advertisements and/or promotional material of any kind may be made only within the booth assigned to the exhibitor presenting such material. A firm or organization not assigned exhibit space will not be permitted to solicit business within the exhibit area or in any other conference areas. Failure to abide by these conditions, as determined in Affiliate Summit’s sole discretion, may result in the closing of an exhibit or the restriction or eviction of persons involved, without compensation to the Exhibitor/Sponsor, and the Exhibitor/Sponsor may forfeit the right to attend future Affiliate Summit events.
Any organization not assigned exhibit space will not be permitted to solicit business within the exhibit area or in any other conference areas. Failure to abide by these conditions, as determined in Affiliate Summit’s sole discretion, may result in the closing of an exhibit or the restriction or eviction of persons involved, without compensation to the Exhibitor/Sponsor, and the Exhibitor/Sponsor may forfeit the right to attend future Affiliate Summit events.
Aisle Traffic Flow:
The distribution of marketing collateral is restricted to your exhibition space. Obstruction of aisles so as to prevent and or impede traffic flow is prohibited. Any activity that results in a traffic flow impediment or creates a hazardous condition will not be tolerated. Failure to comply with this requirement may result in removal from the Facility.
Outside Food and Beverage Policy:
The hotel/venue requires that ALL food and beverage distributed by attendees, exhibitors or sponsors to be purchased from the hotel/venue directly. There are no exceptions. If you would like to purchase food or beverage please contact the hotel’s Food and Beverage Department directly through hotel/venue, or email show staff for more information: firstname.lastname@example.org. The hotel/venue reserves the right to confiscate any items considered a violation of this policy without compensation and may eject the offender from the premises. Affiliate Summit Inc. will not be liable for any damages to anyone who violates any hotel policy. All food and beverage, including service equipment, must be contained within your contracted exhibit space. No additional space will be allocated to accommodate the service of food and beverage.
No Suitcasing Policy:
“Suitcasing” refers to the practice of attending a trade show but “working the aisles” from a suitcase or briefcase, soliciting business from other attendees and exhibitors. For the good of the show and the Exhibitors/Sponsors supporting the show, the only legitimate place to conduct business during show hours is within a contracted exhibit space on the show floor. Exhibitors/Sponsors are encouraged to protect their investment and report any violations to Affiliate Summit management. Attendees observed soliciting business in the aisles or other public spaces or in another company’s booth will be ejected from the Event and may be banned from future events, in Affiliate Summit’s sole discretion.
Celebrity Attractions; High-Traffic Events:
If Exhibitor/Sponsor plans to host a celebrity exhibit or other high-traffic attraction (hereinafter, an “Attraction”) at the Event, Exhibitor/Sponsor must: (a) provide advance notice to Affiliate Summit in writing; and (b) purchase sufficient space and take reasonable crowd-control measures to ensure that the Attraction does not interfere with attendees’ access to other exhibits and booths or attendees’ enjoyment of the Event. Affiliate Summit has sole discretion in determining whether, and under what terms, an Attraction may be held at the Event. Furthermore, if Affiliate Summit determines in its sole discretion that an Attraction is disrupting the Event, Affiliate Summit may take immediate corrective measures, up to and including termination of the Attraction. Exhibitor/Sponsor waives all liability of Affiliate Summit for taking such corrective measures.