Affiliate Summit East Sponsor and Exhibitor Frequently Asked Questions

Do you have any questions about Exhibiting or Sponsoring for ASE 2023? Look no further! 

Check this page regularly for the latest updates. If you still need help for your query you can reach out to our Customer Success team, who are here to help! You can reach us by email at exhibitors@affiliatesummit.com.

Support Hours:
Monday to Friday 9am - 5pm EST
Monday to Friday 9am - 5pm GMT

Reach out to our sponsorship team at exhibitors@affiliatesummit.com who will be able to best fit your business needs. 

There are multiple different types of sponsorship opportunities at ASE23. Our packages are designed to connect you with your target audience so email our sponsorship team at exhibitors@affiliatesummit.com to get the sponsorship brochure and learn more about what is available. 

All standard Meet Market Tables include:

• 1x 6 (L)  x 2 (W) x 2.5 (H) foot table 

• 2x chairs  

• 1x trash bin 

• 1x company name sign in white cardstock 

• 2x FREE Networking Passes (to be registered via your Exhibitor Portal) 

No, however you can order electrical power via the venue using the form HERE. 

WIFI is included throughout the venue, however the signal is meant only for checking emails and light internet browsing.  

If you have a product demonstration or video showing at your Meet Market table, we would recommend ordering your own dedicated internet connection via the venue using the form HERE. 

You will be able to place two (2) pop up banners behind your Meet Market table, but you will not have a square footage of space to use. 

For this reason we have some specific guidelines you must follow at the Meet Market: 

• You cannot have any additional furniture. Your Meet Market package includes a table and 2 chairs, you cannot bring or order any additional furniture.   

• Your banner cannot be wider than your 6ft table and if you have more than 1 banner, the total width must not be greater than 6ft when they are stood next to each other.   

• Your banner(s) cannot be higher than 8ft tall.   

• Your banner(s) must be behind your table and not to the side of it or in another companies space. 

• Your banner(s) must only be single sided. 

• You cannot re-arrange the furniture from the position it is pre-set in.  

These rules are to keep the flow Meet Market quick to insure you get the most leads possible! 

A Custom Meet Market Table is an upgrade from the standard Meet Market table, which includes the production & installation of branded custom graphics such as a custom counter graphic, with designs up to your choosing, making a super sleek, professional looking table! We offer this option to save time and money from not organizing your own printing and shipping! 

All custom Meet Market Tables include:

• 1x counter with custom graphic 

• 2x meter boards with custom graphics  

• 2x chairs 

• 1 trash bin 

• 2x FREE Networking Passes (to be registered via your Exhibitor Portal) 

Please see a rendering HERE listing all your furniture inclusions as well. 

The current upgrade price is $3,499 (to be paid by credit card only).

To upgrade, register at this website here: https://accounts.bizzabo.com/widgets/tickets/442160?isPreview=true&widgetId=242159  

Note that you will need to use a different email address to register for this upgrade than the one you used to register for any pass at the show as we require unique email addresses!  

Make sure your files meet the specifications and graphic file guidelines HERE, then submit graphic files via email to exhibitorservice@theexpogroup.com AND CC exhibitors@affiliatesummit.com. Make sure your subject line includes your company name, booth number and ASE23! 

Please see a rendering HERE listing your custom Meet Market table graphic dimensions. 

The short answer: YES!

The material used to make the counter graphic and meter boards is a lightweight foamboard that this adhered to the counter and boards themselves; you are indeed able to take them apart at the end of the show and take them home but note that this material is not meant to be transported and may fall apart. 

You should have received access to the Exhibitor Portal shortly after you have registered for a Meet Market table; the link would be found in an email from support@affiliatesummit.com with the subject line “Your Affiliate Summit East 2023 Partners Portal Invite.” In any case, email us at exhibitors@affiliatesummit.com and we will resend you the link. 

Yes absolutely. Email us at exhibitors@affiliatesummit.com with the full name (first & last name) and the email address of the person you would like to add. 

The event app will be released 4 weeks before the event and remain active for 4 additional weeks post-show (so that you can continue networking!). All registered exhibitors and attendees will receive an invitation to join as well as communications on how to best-utilize the platform to meet your goals!

All attendees of ASE23 will be able to access the official event app. The platform will be available 4 weeks before the event and 4 weeks after the conclusion of the event. The app will allow you to: 

• Check out who is taking part in the Meet Market   

• Check out who is exhibiting  

• Message attendees 

• Schedule meetings before you arrive in Las Vegas 

• Check out our content sessions and build your personal agenda 

The new attendee should receive access to the app via email after their pass has been transferred once the app launches! The integration between our registration system and the app can take up to 24 hours for the changes to be fully reflected on your profile.

The only way to see who is at the show is through the ASE official app!  Attendee lists are not given out to any vendors or attendees. 

Should you receive correspondence from someone claiming to offer an attendee list, please do not engage with them in any way and report them to exhibitors@affiliatesummit.com. 

If you prefer to handle things in person, that’s okay too! You can opt-out of the platform at any time, keeping your profile hidden. To do so, open the app, and update your profile settings. You can also opt-out by emailing us at exhibitors@affiliatesummit.com 

Yes, there are! Register for a lead scanner using this link HERE; please note that you will have to use a different, unique email address to register for this than your email address used to register for any passes. 

Our lead scanner is an add-on function of our event app. You will need to download the app in order to use the lead scanner. 

In early July 2023 once the app is launched, we will be sending you a how-to guide answering most FAQs about the lead scanner including the following: 

• How to add people to your team 

• How to classify and mark leads scanned 

• How to export leads 

The official hotel of ASE23 is, of course, the Marriott Marquis New York in Times Square!

Address: 1535 Broadway, New York, NY 10036

Book your rooms today by using this link HERE (it's also available in your Exhibitor Portal).

Should you have any questions regarding your reservation, call Marriott directly at 1-800-843-4898 In any conversations, please make sure to reference Affiliate Summit East as the event name to receive our exclusive rate. 

Please be aware that there are companies contacting Affiliate Summit attendees claiming to represent Affiliate Summit and offering various services related to the event; IGNORE these emails as they are scammers. Email any third party emails to us at exhibitors@affiliatesummit.com to pass onto our legal team. 

4 weeks prior to ASE, your reservation will be transferred to the Marriott Marquis database. Should you have any questions regarding your reservation, call Marriott directly at 1-800-843-4898. In any conversations, please make sure to reference Affiliate Summit East as the event name to receive our exclusive rate.  

The deadline is July 15, 2023 to book at this exclusive, discounted rate; after this point, prices increase by an average of $700 per night. That being said, we would recommend booking your rooms ASAP! 

No, the Marriott Marquis has a right to sell all food or beverage within the venue and prohibit outside food or beverage. Should you bring your own food or beverage from outside, the venue may fine you. 

Complete this form HERE and email the contact listed with the form. 

Yes, free water and coffee stations will be placed in the Meet Market on the 6th floor for you to enjoy!

You will be able to register your free tickets in your Exhibitor Portal, in the Staff Registration tab. 

Yes of course. Email us at exhibitors@affiliatesummit.com with the new full name (first & last name) and email address of both 1) the person whose pass needs to be transferred and 2) the person who will need this pass. 

Each Meet Market table Exhibitor gets 2x FREE Networking Passes. 

If you are a Sponsor, refer to the Staff Registration tab in your Exhibitor Portal to confirm how many free passes you receive as this may vary per your contract. 

Yes! Use exhibitor promo code ASE23EX25 at checkout to take off an additional 25% off any Networking or VIP pass. 

Please note that your additional team will need to register with the above code in order to access the Meet Market floor during Exhibitor-only hours.

Networking passes allow for access to the Meet Market, all stages and sessions as well as networking parties. VIP passes allow access to everything mentioned above, PLUS access to the exclusive VIP lounge serving complimentary beverages and food all day. 

Please note that AM Days Workshops are not included with either pass and require a separate purchase for each AM Days Workshop.

Only the free allotted passes that come with your Meet Market table are shown in the Exhibitor Portal.

Should you misplace your ticket, we can always look you up in the system on our end when you arrive at registration check-in at the event. You can also let us know by sending us an email at exhibitors@affiliatesummit.com and we can resend it to you .If you want to look for it in your email inbox the subject line of the confirmation email is: “Your ticket for Affiliate Summit East 2023!” and it has been sent from support@affiliatesummit.com; it’s been known to sometimes get stuck in spam filters, so please check that out as well! 

Making an adjustment before the show starts? No problem! You can update your registration information via a link to “Manage Registration Details” in your confirmation email.  

You sure can although we highly recommend you register yourself and your team in-advance to avoid long queues and delayed access into the event! Head over to the registration desk and the Customer Success team will arrange a pass for you. 

Please note that if you are purchasing this pass, this will be at a higher rate than if you purchased a ticket before the event. 

Once you have registered you will receive a confirmation email (please double check your spam folder). 

You can collect your badge at our Registration Desk on the 3rd Floor at the Marriott Marquis Time Square. In order to claim it, please bring your confirmation email along with a valid ID.

We hate when we have to be tough, but this rule is very important to us. Should you misplace or forget your badge, we cannot reprint it for you. We don’t want anyone walking around the show pretending to be you! So once you have your badge, keep a close eye on it! 

Please find below our refund policy: 

• If you are wanting to cancel your ticket up to before 30 days before the event you will get a 50% refund.  

• Tickets cancelled within 30 days of the event are not eligible for a refund. 

You will also be given the option to transfer your event ticket to another Affiliate Summit event. 

Please contact us at exhibitors@affiliatesummit.com if you are unable to attend ASE23 and we will be happy to find the best option for you.  

You can check out our full Terms & Conditions here.  

If you are denied a Visa application, please contact exhibitors@affiliatesummit.com with documentation showing your visa rejection within one week from the rejection and we will be able to offer a full refund. 

A requirement of exhibiting at ASE23 is for ALL exhibitors to carry liability insurance for the safety of all participating companies at the event. 

Please upload your insurance in the Exhibitor Portal, under the Task Upload Your Insurance by June 31, 2023. 

 If you don't have insurance, you will find instructions in 'Insurance' task about ordering through our third-party vendor, Rainprotection. 

Marriott Marquis 1535 Broadway, New York, NY 10036, United States   

Include the following: 

• Coverage Amount: $1,000,000          

• Certificate Holder- please include verbatim: Affiliate Summit Corporation/ Affiliate Summit East, 110 S Hartford Ave, Suite 200, Tulsa, OK, 74140, United States 

• Description of Operations- please include verbatim: (All activities related to) Affiliate Summit East, July 31 – August 1, 2023, Marriott Marquis 1535 Broadway, New York, NY 10036, United States   

From pricing to more specific details, all the information you'll need is located in the Material Handling and Shipping section of the Exhibitor Services Manual HERE, also found in your Exhibitor Portal. 

Use and ship only to the address listed on the labels here for drop-off to your exact table: Meet Market Advance Warehouse Shipping Labels  

All items and materials shipped will be subject to material handling charges   
 
Please contact The Expo Group directly with any specific questions about shipping at exhibitorservice@theexpogroup.com. 

Your items must arrive between July 10-21, 2023. Items arriving earlier or later than these dates may result in additional storage fees assessed or not arriving in time for the show.   

The warehouse opening hours are Monday through Friday, 9:00 AM to 3:00 PM US EST. 

• Pop-up banners and/or displays to go behind your table  

• Tablecloths, coverings or other table decor   

• Branded merch and giveaways  

• Many other items (If you're not sure, please feel free to ask us!)

Additional furniture i.e. chairs is not allowed at your Meet Market table, so please do not ship any furniture.

Shipping directly to the hotel and venue, Marriott Marquis New York, is NOT recommended and strongly discouraged as the facilities do not have guaranteed storage capacity & exhibitors will also incur additional receiving charges for any items.