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  • January 27, 2020
  • January 29, 2020
  • Las Vegas
  • Paris Las Vegas Hotel

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MEET MARKET & EXHIBIT HALL

What are the setup, dismantle hours and conference hours for the Meet Market (Monday) and Exhibitor Hall (Tuesday and Wednesday)?

  • Meet Market set up: You can set up your Meet Market table Monday from 9:00am - 12:00pm. Dismantle will immediately follow at the conclusion of the event at 6:00pm, Monday.
  • Exhibitor Hall set up: Booth set up is subject to your location. You can also touch up your booth one hour before the conference Tuesday and Wednesday, 9:00am-10:00am. You may dismantle your booth at the conclusion of the conference at 4:00pm on Wednesday. You are not permitted to break down earlier.


Monday

  • Booth setup: Monday 8:00pm – 10:00pm
  • Meet Market setup: 9:00am – 12:00pm
  • Meet Market conference hours: 12:00pm – 6:00pm
  • Meet Market dismantle:  6:00pm – 7:00pm

 

Tuesday and Wednesday

  • Booth setup: Tuesday 6:00am – 9:00am
  • Booth refresh: Tuesday 9:00am - 10:00am
  • Conference hours: Tuesday 10:00am - 5:00pm
  • Booth refresh: Wednesday 9:00am - 10:00am
  • Conference hours: Wednesday 10:00am - 4:00pm
  • Dismantle to immediately follow at 4:00pm

Does my exhibit space includes any furniture?

No. Your Exhibit Hall booth includes space only. Each booth space will be set with 8' high blue or black-colored back drape, 3′ high blue or black-colored side drape and 7″ x 44″ one-line exhibitor ID sign. Anything additional you may want for your booth needs to be purchased separately, more information can be found in the Exhibitor Resource Center on our website. Your Meet Market table will be set with One (1) 6′ by 2′ black colored draped table, Two (2) standard side chairs, one wastebasket and 7 x 44 one-line exhibitor ID sign.

Am I required to order carpet for my exhibit space?

No. The ballroom is carpeted, therefore, you are not required to purchase additional carpet. If you want a specific color carpet or padding, you would need to order separately. Please visit the Exhibitor Resource Center for the respective forms.

Does my exhibit space include electricity, internet or any audio visual?

No. Anything additional services you may want for your table/booth needs to be purchased separately and may only be ordered through the assigned conference vendors. Please visit the Exhibitor Resource Center for the respective forms.

Is there a height maximum for my exhibit space?

  • Meet Market: No backdrops or booth type builds will be allowed in the Meet Market event. You will only be allowed to exhibit using the provided 6 feet x 2 feet Table. Pop-up display banners will be allowed as long as you remain in your space and nothing over 8 feet in height will be allowed.
  • Booth: You must remain inside your exhibit space with nothing over 10 feet.

Is there any restriction on my Meet Market table?

No backdrops or booth type builds will be allowed in the Meet Market event. You will only be allowed to exhibit using the provided 6 feet x 2 feet Table. Pop-up display banners will be allowed as long as you remain in your space and nothing over 8 feet in height will be allowed.

How do we ship to our booth and other exhibit materials to the conference?

Our conference decorator offers advanced warehouse shipping. Please note these shipping options are time sensitive and very specific, so, make sure you’re reading carefully and following shipping instructions. See the Exhibitor Resource Center for more information and labels for your packages. It’s always best to put your booth or table number on your labels.

Are we able to have someone at the entrance or walking around passing out our company materials?

No. Affiliate Summit has a no Suitcasing Policy. "Suitcasing" refers to the practice of attending a trade conference but "working the aisles" from a suitcase or briefcase, soliciting business from other attendees and exhibitors. You may only pass out materials at your own exhibit space.

WHAT CAN I BRING?

Can we bring marketing materials to handout?

Yes. You can bring your company marketing materials and swag to hand out at your Meet Market table and your Booth.

Can we bring swag and giveaways?

We are happy for you to bring swag and giveaways, In fact we encourage it! Just make sure that all swag stays on your Meet Market table or Exhibition booth and that you don’t try to distribute it in the walkways.

Are we allowed to have a celebrity attraction or mascot at our booth?

Yes. If you plan to host a celebrity exhibit, have a mascot or other high-traffic attraction at the event, you must provide advance notice to Affiliate Summit, in writing and purchase sufficient space and take reasonable crowd-control measures. It’s important that you ensure that the attraction does not interfere with attendees’ access to other exhibit spaces and overall attendees’ enjoyment of the event. In addition, this person must be of 18 years of age, stay at the exhibit space at all times and must be a registered attendee, as well.

Are we required to stay at our booth/table the entire time?

Yes. Your exhibit space must be staffed at all times.

Is there a dress code for the exhibit staff?

Yes. Exhibitor/Sponsor staff members are prohibited from demonstrating partial nudity, indecency, and/or conduct inappropriate for a mixed audience will not be allowed. As a general guideline, most of the conference attendees dress business casual.

INSURANCE

Are we required to have a certificate of insurance to exhibit?

Yes. We do require that all exhibitors obtain and submit a certificate of insurance which names Affiliate Summit, Inc. as the additionally insured for General Liability and proves that you have Worker’s Compensation in place for your employees. Please have a copy of your certificate with you onsite. If you would like to have a sample COI sent over let us know. Last, should they ask where they can purchase one you can send them to Insurance4Exhibitors here.

Where can I purchase exhibitor insurance?

Insurance4Exhibitors has worked with us for many years. You can purchase from them here.

REGISTRATION, PASSES & FOOD

Where do I send my logo and company description?

  • Submit your company logo here
  • Submit your company description here
  • Once you send these in you will appear on our website Exhibitor list here

How many passes are included in my exhibitor package?

  • Meet Market: (2) Two Networking Plus Passes and 25% code for any additional
  • 8x10/10x10 Booth: (8) Eight Networking Plus Passes and 25% code for any additional
  • 10x20 Booth: (10) Ten Networking Plus Passes and 25% code for any additional
  • For custom exhibitor and sponsor packages our Client Success Manager Sara Szado will reach out directly.
     

Should you need your codes re-sent please let our Customer Success team know by sending an email to support@affiliatesummit.com

I registered for my exhibit space, do I also need to register as an attendee?

Yes. Being the main contact on the exhibit/sponsor registration, does not automatically register you as an attendee. These are considered two different registrations, anyone attending the conference must also register as an attendee.

What is the discount code for my discounts / complimentary tickets?

Sponsors and exhibitors receive their discount codes when their register. If you have misplaced yours just drop us an email at support@affiliatesummit.com and we will be able to resend them to you.

Are meals included in my passes that were sent as part of my exhibitor package?

No. Meals are only included if you upgrade your Networking Plus passes to VIP passes. If you would like to upgrade, please let us know.

Can we bring our own food and beverage?

No. The hotel/venue requires that all food and beverage distributed by attendees, exhibitors or sponsors, be purchased from the hotel/venue directly. This is monitored closely by the venue and Affiliate Summit. If any outside food or drink is being distributed, it will be confiscated by the venue and your company will not be reimbursed in any way but Affiliate Summit or the venue. If you would like to order food and drinks through the venue, please let us know and we will get you in touch with the right people.

Is the hotel included in the exhibit package?

No. Travel is not included in your registration, however we do offer a hotel block for every conference. Historically this has sold out very quickly, so make sure you book early. Here is the link: https://www.affiliatesummit.com/west/hotel-and-venue