Logo

Logo

  • October 1, 2019
  • October 2, 2019
  • Singapore
  • Sands Expo Centre

40.7405° N, 73.9832° W

No content here, please.

ASAPAC 2019 Exhibitor Resource Center

Welcome!

We are delighted to have you attending as an Exhibitor at Affiliate Summit ASAPAC 2019 taking place 1 - 2 October, 2019 at Marina Bay Sands, Singapore.

The Affiliate Summit Exhibitor Resource Center contains important information and answers to frequently asked questions for our registered exhibitors and sponsors.  Check back often as information is continually updated.

Official Suppliers

Pico Art International Pte Ltd
(Exhibition Build, Furniture, Electrics & Graphics)

Lee Li Yen
Email: liyen.lee@sg.pico.com
Tel: +65 6290 5938

INX Events & Productions Pte Ltd
(AV)

Sherman Sng
Email: sherman@inx.com.sg
Tel: +65 6443 6427 / 9859 9059

Agility Fairs & Events Logistics Pte Ltd
(Shipping, Customs, Onsite Storage and Handling)

Ms Alice Lum / Ms Serena Kum
Email: alum@agility.com / SKum@agility.com
Tel:  +65 6571 5606 / 5644

Sponsor/Exhibitor Information

Build Up/Set up Times: Monday, 30 September 2019 – Cassia Main Ballroom, Level 3, Marina Bay Sands 

Delivery and set up of Exhibits and Stand Construction of Space Custom Built stands ONLY.
*no shell scheme stands access at this time

September 30, 2019:  09:00 - 16:00

Delivery and set up of Exhibits of Shell Scheme stands arrive to set up
*please note timings will be confirmed at a later stage

September 30, 2019:  16:00 - 18:00

All exhibitors must ensure their area is completed, including signage, display of literature and construction, by 18:00 on September 30, 2019 as the exhibition hall will close.

Exhibit Hall Booth Information
Standard Shell Scheme 3x3 Booth to include:

  1. Fascia
  2. Roundtable
  3. Two (2) White satellite chairs
  4. 100S spotlight
  5. 13 amp single power point
  6. Waste paper basket


Shell Scheme Premium 3x3 Booth to include:
Note: The Premium Booth is an additional cost. To upgrade to the Premium Booth please contact Sara Szado sara@affiliatesummit.com

  1. Fascia
  2. Branded back wall and 1m branded side wall
  3. One (1) Travolo table
  4. Two (2) Happy chairs
  5. Two (2) Donut chairs 
  6. One (1) Bistro Table
  7. 100w spotlight
  8. 13 AMP single power unit
  9. Waste paper basket

 

Additional Furniture Order:
If you would like to order extra furniture for your Booth please use the furniture rental form found here.

Exhibitor Manual

The information found in the exhibitor manual relates to your shell scheme or space only package. This manual is a must read for all exhibitors as it provides you with useful information and regulations you need to know about when planning your booth/stand at the event.

Click here to download the Exhibitor Manual

Please also refer to frequently asked questions, general information and venue information tabs for further details and of course, if you have any questions please feel free to contact Sara Szado at sara@affiliatesummit.com

Shipping Questions/Assistance - Agility

Plan your shipping & delivery: For courier shipments, exhibitors can send to our warehouse as per below freight instructions.

SHIPMENTS MUST BE RECEIVED SEPTEMBER 20 - 23, 2019.

Consignee:
AGILITY FAIRS & EVENTS LOGISTICS PTE LTD
No. 5 Changi North Way, 1st Floor 
Singapore 498771
For: Affiliate Summit APAC 2019 
Ms Alice Lum/Ms Serena Kum 
Tel. +65 6571 5606/5644


Please ensure you leave plenty of time to ship items to Singapore.

ASAPAC 2019 Important Deadlines

Organize shipping: (if applicable) Monday, August 26, 2019
Start discussions with our shipping provider
Please see above Shipping Questions/Assistance - Agility

Rigging Service: Monday, September 2, 2019
Order form found here

Company Logos: Wednesday, August 28, 2019
Email to: support@affiliatesummit.com 
All Sponsors and Exhibitors logos will appear on the website once received.

Required logo formats:
     Print Formats:  Vector Illustrator file (eps or ai), 300dpi, CMYK, fonts outlined.
     Digital Formats: jpeg or png.  72 dpi, RGB.
Above formats must be sent for the website use as well as our Networking App.

Company Description: Wednesday, August 28, 2019
Send us your company description: Submit Company Description.

Fascia & Graphics, Furniture, Electrics: Monday, September 2, 2019
Order form found here

Internet Connection, Food & Beverage, Cleaning Services: Monday, September 9, 2019
Check order forms in exhibitor manual.

Register your passes: Monday, September 16, 2019
Please refer to welcome email you were sent with your codes and registration link. If you need this re-sent please email sara@affiliatesummit.com.

AV Orders: Monday, September 16, 2019
Order form found here

Virtual Attendee Bag Email Sponsorship: Friday, September 20, 2019
Send link and logo here.

FeedFront Magazine Advertisement for Issue #48: Friday, September 20, 2019
Send your advertisement to sara@affiliatesummit.com.

Exhibitor Breakdown

Breakdown: Wednesday, 2 October 2019
Exhibition stands cannot commence with breakdown until all delegates have left the hall.
All stands should be cleared and packed up by 18:00 as Pico will start to dismantle the shell scheme.

All items have to be collected on the 2 October as there is no storage area. If you cannot guarantee pick up on 2 October, please contact Agility to arrange storage with them.

Exhibitor Breakdown
October 2, 2019
16:15 - 18:00

Collection of all stand items (to be shipped etc.)
October 2, 2019
17:00 - 18:00

Dismantling of shell scheme stands / Space only stands
October 2, 2019
18:00 - 20:00

Venue Information

Sands Expo & Convention Center

Marina Bay Sands is located at 10 Bayfront Avenue in the heart of Singapore's business and entertainment district.

Click here to find your way to and around Marina Bay Sands integrated resort.

If you haven't booked your hotel room it's not too late. We recommend all exhibitors book their hotels as soon as possible. We have secured a block of rooms at Park Royal on Beach Road at a preferential rate. Book your Hotel Room now! If you have any questions regarding accommodations please email: alice@affiliatesummit.com

Vehicle Entry Permit must be filled out and returned to support@affiliatesummit.com if applicable by September 27, 2019

Exhibit Hall Regulations and Open Hours

Exhibition Hall Open Dates: 1 - 2 October, 2019
Tuesday, October 1, 2019
Exhibition Final Set Up:  09:00 - 09:45
Registration / Exhibition Opens:  10:00 - 19:00
Exhibition Hall Closes:  19:00

Wednesday, October 2, 2019
Registration / Exhibition Opens:  10:00 - 16:00
Exhibitor Breakdown:  16:15 - 18:00

Health & Safety

Health and Safety has become one of the most important issues within the exhibition industry.

All exhibitors and contractors at events organised by Clarion Events Ltd. are expected to ensure that they provide a safe place and system of work. Successful safety management requires commitment, involvement and co-operation of all those on site at an event.

Construction Phase Plan & General Health & Safety Plan
Manual Confirmation Form - SIGN & RETURN ASAP

Under Health and Safety legislation exhibitors and their main contractors are responsible for all activities that take place on their stands throughout the event. This includes providing risk assessments and method statements as well as briefing and controlling of all contractors and sub-contractors who work on their stand.

For ease of reference, please make sure that you have covered the following points:

DO NOT:

  • Work beneath rigging activity.
  • Use flammable materials as part of your display.
  • Have overloaded or insecure displays. Stands and displays must be safe and secure.
  • Overload trolleys


DO:

  • Ensure that all stand personnel and contractors are familiar with the fire and evacuation procedures and locations of exits.
  • Make sure your contractors are members of a recognized trade association.
  • Ensure that any contractor has a health & safety policy statement and good safety practices.
  • Control vehicles properly on site - ask for someone to guide you whilst reversing.
  • Keep aisles free from rubbish and equipment at all times.
  • Treat all cables as if they were live and turn off equipment that is not in use.
  • Use the appropriate safety guards and clothing.
  • Make sure that hazardous waste is disposed of safely. Venue services can provide advice.
  • Ensure that measures are taken to minimize the impact of your operations on the environment.
  • Do make sure that you are properly insured for the exhibition.
  • Do maintain emergency gangways.
  • Observe the signs and instructions given by the organizers


If you do see anyone taking unnecessary risks, please report it to the organizers immediately. Your action could prevent a serious accident.

Please carefully read our full company Health & Safety policy for exhibitors.

Children:
No person under the age of 16 years can be admitted to the exhibition or anywhere on the venue premises during build up or breakdown days. This applies to the children of contractors, workers and exhibitors. During the show, any child under the age of 16 must be accompanied by an adult.

General Information

Onsite Support

The Organizer Team from ASAPAC will be onsite for the duration of the event.  Please look out for staff in the Affiliate Summit tops who will be happy to help with any queries you may have.

Pico will be onsite to assist during Build Up and Breakdown to assist with queries regarding stand build, graphics, furniture and electrics.

Exhibitor Passes:
Exhibitors are required to wear their exhibitor passes at all times.  These can be collected on arrival from the Registration Area.  Exhibitors not wearing their passes will not be permitted access to commence set up.

Security:
Security guards will be on patrol for the duration of the event. Whilst every measure is in place to maintain a secure environment, it is the responsibility of all exhibitors to ensure their personal items are kept safe. Affiliate Summit and the Marina Bay Sands are not liable for any lost or stolen items.  Exhibitors are advised not to leave their stands unattended during build up, breakdown, or the open period, and to take particular care with personal belongings, especially mobile telephones and laptop computers.
Any person found under the influence of drugs or alcohol which in the opinion of Affiliate Summit constitutes a danger to themselves or any other person within the venue, will be removed by Security.

Late / Early Working:
No work outside of the published timetable is permitted.

Frequently Asked Questions

Q: Are we required to have a certificate of insurance for the Exhibition?
A: If you have company insurance which includes public liability insurance for loss, damage or injury up to a value of £2million, this will suffice for Affiliate Summit APAC 2019. 

Q: I registered for my exhibit space, do I also need to register as an attendee?
A: Yes. Being the main contact on the exhibit/sponsor registration, does not automatically register you as an attendee as these are considered two different registrations.  Anyone attending the show must also register as an attendee.

Q: Can we bring our own food and beverage?
A: The hotel/venue requires that all food and beverage distributed by attendees, exhibitors or sponsors is to be purchased from the hotel/venue directly.  Unfortunately there are no exceptions.  If you would like to purchase food or beverage please view the Booth Catering Form to view the details.  If you require items that are not listed, please contact the venue directly to discuss your requirements.
 If any outside food or drink is being distributed, it will be confiscated by the venue and your company will not be reimbursed in any way by Affiliate Summit or the venue.

Q: How do we ship our booth and other exhibit materials to the conference?
A: Agility Fairs and Event is the official logistical contractor for the show. They offer advanced warehouse shipping. Be aware that deliveries made direct to the venue will not be accepted. All deliveries must be made via Agility Fairs. Please note the shipping options are time sensitive and very specific, so be sure to adhere to the guidelines to avoid late shipments. For more information on Agility Fairs please see below under “Deliveries, Shipping, Storage and Logistics”.

Q: Is the hotel included in the exhibit package?
A: No. Exhibitors need to book their hotel rooms directly. There is a discounted rate for Affiliate Summit attendees, click here to book.

Q: Are we able to have someone at the entrance or walking around passing out our company materials?
A: No. Affiliate Summit has a no Suitcasing Policy. “Suitcasing” refers to the practice of attending a trade show but “working the aisles” from a suitcase or briefcase, soliciting business from other attendees and exhibitors. You may only pass out materials at your own exhibit space.

Q: Are we required to have staff at our booth/table the entire time?
A: Yes. Your Exhibition stand must be staffed at all times.

Q: If I cancel my exhibit space or sponsorship, do you offer a refund or credit to a future show?
A: No. Unfortunately, there are no refunds or future show credits for cancellations.  Please refer to https://www.affiliatesummit.com/terms-and-conditions for more information.

Q: Are we able to sublease our rented exhibit space?
A: No. Exhibitors may not sublease their space. Sublease in this use includes renting, sharing, donating or in any way allowing another company or person to display or advertise in a Meet Market stand.

Q: Is there a dress code for the exhibit staff?
A: Yes. Exhibitor/Sponsor staff members are prohibited from demonstrating nudity (full or partial), indecency, and/or conduct inappropriate for a mixed audience will not be allowed. As a general guideline, most of the conference attendees dress business casual.

Additional Questions?

If you have additional questions, please contact:

Sara Szado
Client Success Manager
Affiliate Summit
P: 571-383-7584
E:  sara@affiliatesummit.com

Please be aware that we may pass on your nominated contact’s details to our official suppliers and partners to enhance your experience at our events.  This could be (for example) stand construction partners, electricity and internet providers, for furniture, carpeting etc.  We have a legitimate interest to provide you and your company’s details to our suppliers and partners because these services are required for a seamless exhibition experience, and it is in your interest to be provided with this information.  If you prefer us not to share these details with our suppliers and partners please contact us at contact@affiliatesummit.com