Q: Are we required to have a certificate of insurance for the Exhibition?
A: If you have company insurance which includes public liability insurance for loss, damage or injury up to a value of £2million, this will suffice for Affiliate Summit APAC 2019.
Q: I registered for my exhibit space, do I also need to register as an attendee?
A: Yes. Being the main contact on the exhibit/sponsor registration, does not automatically register you as an attendee as these are considered two different registrations. Anyone attending the show must also register as an attendee.
Q: Can we bring our own food and beverage?
A: The hotel/venue requires that all food and beverage distributed by attendees, exhibitors or sponsors is to be purchased from the hotel/venue directly. Unfortunately there are no exceptions. If you would like to purchase food or beverage please view the Booth Catering Form to view the details. If you require items that are not listed, please contact the venue directly to discuss your requirements.
If any outside food or drink is being distributed, it will be confiscated by the venue and your company will not be reimbursed in any way by Affiliate Summit or the venue.
Q: How do we ship our booth and other exhibit materials to the conference?
A: Agility Fairs and Event is the official logistical contractor for the show. They offer advanced warehouse shipping. Be aware that deliveries made direct to the venue will not be accepted. All deliveries must be made via Agility Fairs. Please note the shipping options are time sensitive and very specific, so be sure to adhere to the guidelines to avoid late shipments. For more information on Agility Fairs please see below under “Deliveries, Shipping, Storage and Logistics”.
Q: Is the hotel included in the exhibit package?
A: No. Exhibitors need to book their hotel rooms directly. There is a discounted rate for Affiliate Summit attendees, click here to book.
Q: Are we able to have someone at the entrance or walking around passing out our company materials?
A: No. Affiliate Summit has a no Suitcasing Policy. “Suitcasing” refers to the practice of attending a trade show but “working the aisles” from a suitcase or briefcase, soliciting business from other attendees and exhibitors. You may only pass out materials at your own exhibit space.
Q: Are we required to have staff at our booth/table the entire time?
A: Yes. Your Exhibition stand must be staffed at all times.
Q: If I cancel my exhibit space or sponsorship, do you offer a refund or credit to a future show?
A: No. Unfortunately, there are no refunds or future show credits for cancellations. Please refer to https://www.affiliatesummit.com/terms-and-conditions for more information.
Q: Are we able to sublease our rented exhibit space?
A: No. Exhibitors may not sublease their space. Sublease in this use includes renting, sharing, donating or in any way allowing another company or person to display or advertise in a Meet Market stand.
Q: Is there a dress code for the exhibit staff?
A: Yes. Exhibitor/Sponsor staff members are prohibited from demonstrating nudity (full or partial), indecency, and/or conduct inappropriate for a mixed audience will not be allowed. As a general guideline, most of the conference attendees dress business casual.